ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.
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Since its release inI have observed that reaction to the Standard has been an interesting mix of curiosity, positivity and, occasionally, confusion. People and things are connected to the internet and to each other all the time.
As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging.
By Thomas Wolf, http: Rather, izo preference was to develop a normative statement of 1548-2 the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies.
In some countries, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the oso Standard is digital in mindset, it is still entirely applicable in paper based or hybrid environments.
Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties. We thought that if the previous time lapse between editions was anything to go by, this new version could potentially remain in place up to the year You are commenting using your Facebook account.
We intentionally avoided certain things in the revised Standard, in order to best achieve some of the goals we set for ourselves at the start. Clear and 154889-2 explanation of what we have done in reviewing the core standard for recordkeeping. Email required Address never made public. Leave a Reply Cancel reply Enter your comment here Indeed, as the Project Lead for the working group, I found myself on the receiving end of a few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under.
ISO 15489. Records management standard updated
Hi Cassie, great article! The Standard is not a compliance tool, and contains no auditable requirements. This decision was taken in part to ensure that it would not be perceived as only having relevance to recordkeeping professionals working in particular contexts — records managers, archivists or other — helping us to reach our continuum-thinking aspirations for the document.
Machine learning, artificial intelligence are utilising isl volumes of data to train themselves to take over work and decision making formerly executed by people and organisations. We observed that 1548-2 the work we do is powered by data and recorded in detail, granular and readily updatable access rules need to be executed in sophisticated ways.
Where does recordkeeping fit into this picture? It had been twelve years since the issue of the first edition. Notify me of new comments via email.
We decided that rather than additionally specifying a systems design and implementation 154899-2 in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v]. This was the central standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO What form will the recordkeeping professional of the future take?
A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience.
ISO/TR – Information and documentation — Records management — Part 2: Guidelines
You are commenting using your Twitter account. It had been formally adopted by over 50 nations and translated into 15 languages.
Ubiquitous computing power and nearly unlimited storage capacity are available to everyone. We saw that information and records were no longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and jurisdictional boundaries.
Crunch Time: The revised ISO and the future of recordkeeping – Cassie Findlay
It was, and is, therefore necessary to explicitly remind users of 1548-92 Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to being an analysis of business, requirements and risk to help make a wide variety of decisions about records.
The Editorial Group was, inalso cognizant of the need to develop something that would last. Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time.
What we need is to make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of understanding changing recordkeeping needs. Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance.
This was one of the most contentious matters under discussion in the Working Group. No doubt, the stakes were high. Metadata for records and its criticality is stressed, and approaches to its design and management in line with existing advice in ISO [iv] are embedded throughout the document, oso support of all aspects of making and managing records.
However, for recordkeepers as a profession, it is crunch time.
15489–2 Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments Standards Share this: Participatory 15489–2, trust technologies and decentralisation: The Standard does not specify an audience.
This kind of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems and services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records. Indeed in this journal inmy Recordkeeping Roundtable colleagues and I made the case that our professional methods are not isso with the scale and complexity of contemporary recordkeeping challenges and that we are in danger of losing sight of what distinguishes our work from that of other kindred professionals [ii].